What to Expect When Hiring an All-Inclusive Outdoor Elopement Planner

Planning an outdoor elopement should be as effortless and meaningful as the love story it honors. And here at Elope Outdoors? We specialize in crafting intimate, nature-inspired elopements in the breathtaking landscapes of North Carolina. From the Blue Ridge Mountains to sunlit forests, we make your day beautiful and stress-free. If you’ve been searching for an all-inclusive outdoor elopement planner, you’re in the right place!

This guide will walk you through what to expect when working with our team and how we handle every detail—making your elopement experience effortless and unforgettable.

Initial Consultation

Every love story is unique, and we want to hear yours. Our process begins with an initial consultation where we dive into your vision for the day. Whether you dream of a sunrise ceremony in the mountains or an intimate exchange of vows beside a cascading waterfall, we’ll listen carefully to your wishes and offer tailored suggestions. That’s always the first step!

During this consultation, you’ll meet your wedding coordinator, who will become your guide throughout the process. We’ll discuss potential locations, packages, and any special details you want to include. Our goal is to make sure your elopement feels authentic to you as a couple while embracing the natural beauty of the outdoors. And not to brag, but it’s kind of our specialty.

Our team will also help answer your questions about logistics, weather considerations, and how to prepare for an outdoor ceremony. Whether it’s understanding permit requirements or planning for unpredictable weather, we’re here to guide you through every detail so you feel confident and excited about your elopement plans. And that’s exactly what you want from an all-inclusive outdoor elopement planner.

Outdoor Location and Venue Sourcing

Next, one of the most exciting parts of working with an all-inclusive outdoor elopement planner is choosing the perfect location. At Elope Outdoors, we know that the setting is a key element in making your day unforgettable. Plus, our state has some incredible views!

Our team has spent years exploring North Carolina’s most stunning spots. We’ll guide you to lush waterfalls like Looking Glass Falls, breathtaking mountain views, and secluded forest clearings, creating the perfect setting for your love story. Plus, we’ll also handle any necessary permits, so all you have to do is show up and soak in the scenery.

Additionally, we consider practical details, such as accessibility, optimal lighting for photography, and even the best seasons for certain locations. Things you won’t think of! Our extensive knowledge of these venues (and remote locations) gives you a stress-free planning experience while selecting a place that aligns with your vision.

PS: Your options are endless, so get excited!

Vendor Coordination

Next, it’s time to find and book your wedding vendors. Planning an elopement is about more than finding a beautiful spot. And vendors? Bring your vision to life. With an all-inclusive outdoor elopement planner, every detail should be expertly handled. At Elope Outdoors, our hand-picked professionals ensure your day is seamless and unforgettable, just as it deserves to be.

Our elopement team

• Photography: Our photography team—Meghan, Amy, Maddie, and Stephanie—are applauded and adored for their ability to harness natural light and beautiful backdrops. They specialize in capturing candid and lightly posed images that radiate the love, emotion, and magic of your day.
• Videography: To complement our photo-focused approach, we partner with Asheville-based studio Wildwood Media. These talented creators produce heirloom-worthy films that allow you to revisit your elopement adventure time and time again.
• Officiants: Our officiants—Michael, Jay, Julia, Rodney, and Jess—are some of Asheville’s most nature-loving experts. They work with you to create ceremonies customized to your personality and love story, incorporating poems, prayers, or even romantic rituals like unity candles and sand ceremonies.
• Florists: We work exclusively with two incredible Ashebille based flower farms—Flourish Flower Farm and Flora Botanical Living. Flourish Flower Farm, grows stunning specialty heirloom blooms with sustainable practices. We use their flowers during the growing season, and their lush, seasonal blooms perfectly complement the natural beauty of your elopement setting. When Flourish isn’t in bloom (late fall to early spring), we turn to Flora Botanical Living, another amazing farm we love collaborating with. Flora provides equally gorgeous, flowers that bring unique charm to our designs.

With Elope Outdoors, you don’t need to spend hours researching and coordinating vendors—we’ve done the hard work for you. Each vendor on our list is handpicked for their skill, creativity, and dedication to making your elopement extraordinary.

Our strong relationships with these local providers mean we can coordinate seamlessly on your behalf. Whether it’s delivering your bouquet and cake, fluffing your dress, or ensuring every moment is captured perfectly, our team works together to handle the details so you can focus on what matters most: celebrating your love.

Timeline and Logistics Management

Eloping may feel spontaneous, yet in reality, careful planning is what makes everything runs smoothly. For this reason, that’s where we come in!

We’ll create a detailed timeline tailored to your day, accounting for every moment from arrival to sunset. Additionally, logistics like travel times, lighting conditions, and even the best times for golden hour pictures are carefully considered. Additionally, to make sure everything runs smoothly, your coordinator will communicate these details to all your vendors, making sure everyone is on the same page (without you needing to manage 12 different email chains).

With us, you won’t need to worry about anything falling through the cracks—we’ve got it covered.

We account for outdoor wedding factors like weather contingencies, park regulations, and hiking times for remote locations. By addressing these details upfront, we ensure that your day is as smooth and enjoyable as possible.

Support on the Day

We’ve talked about what the planning experience is like, but now let’s talk about your wedding day. When the big day arrives, you’ll have dedicated day-of assistants right by your side to handle all the details. From perfect setups to vendor coordination and managing hiccups, we’ll be there to support you at every step. We are prepared for anything.

At the end of the day, our team’s goal is to create a seamless and joyful experience. Not just on your wedding day, but from the moment we start working together. Whether it’s fluffing your dress before the ceremony, holding an umbrella if it rains, or making sure that you don’t miss the perfect golden hour photo opportunity, we’ve got you. You’ll feel supported, cared for, and free to immerse yourselves fully in the day.

Why Choose Elope Outdoors As Your All-Inclusive Outdoor Elopement Planner?

At Elope Outdoors, we believe in the magic of nature and the power of love. Since 2015, almost a decade now, we’ve been dedicated to helping couples create unforgettable elopements that reflect their unique stories. With our all-inclusive outdoor elopement planning services, you can trust us to handle the details while you focus on each other.

Our passion for romance, nature, and meaningful celebrations has earned us a reputation for creating unforgettable experiences. Every member of our team is committed to ensuring your day is filled with joy, authenticity, and connection.

Let’s Make Your Elopement Unforgettable

Lastly, celebrate your love in a way that feels authentic and true to who you are. With Elope Outdoors, you’ll have a trusted, all-inclusive outdoor elopement planner to guide you every step of the way, from choosing the perfect location to capturing the first moments of your forever.

Contact us today to start planning your dream elopement. From there, we’ll craft a day that reflects your love story and leaves you with memories to cherish for a lifetime. For more inspiration and a glimpse into our couple’s elopement adventures, follow us on Instagram!